Help CenterA voucher requisition is an internal document used for when the purchase has been completed without a purchase order and the vendor invoice has been received. When the voucher requisition is approved the system generates an invoice.
In KeyNet under the Financial Management menu, select Enter Request ⇒ Voucher Requisition.
Requisition Date - defaults to system date.
Vendor ID - enter the vendor id or select, Click to Lookup Vendor ID
Vendor Name - enter the vendor's name or select, Click to Lookup Vendor Name
When searching by vendor id or name the vendor listing search box is used.
The most recently used vendors are listed in the top or you can search by vendor number or name. The search engine will lookup partial vendor number or names. Once the vendor record is located, select the vendor. The screen returns to the main voucher requisition entry. The vendor information is prepopulated now.
Estimated Total - enter the estimated amount.
Account - Enter the account to which the voucher requisition will be charged. or select, Click to Lookup Account.
The most recently used accounts are listed in the top or you can search by account number, account name, ASN (account short number), or account type. The search engine will lookup partial account names. For partial account numbers, use the "\" wildcard entry. Once the account record is located, select the account. The screen returns to the main voucher requisition entry. The account information is prepopulated now.
Account Description - the information is prepopulated based on the account number selected.
Requestor - system defaults to user.
Department - select the arrow in the right side of the box for a drop-down menu of all departments.
Invoice Number - enter the vendor invoice number from the invoice. If the invoice doesn't have an invoice number, enter "NONE" as this is a required field.
Invoice Date - the system defaults to today's date. If there is a date on the invoices, enter the date. If the invoice doesn't have a date, use the current date as this is a required field.
Due Date - the system defaults to today's date. If there is a due date on the vendor invoice, enter the date. If the invoice doesn't have a due date, use the current date as this is a required field.
Single Check - select this box if the vendor requires individual invoices to be paid on separate checks.
Check-Code - select the arrow in the right side of the box for a drop-down menu of all codes.
1099 Code - this is prepopulated based on the vendors master record.
Justification for Approver and/or Explanation - allows the requisitioner to add information to the approver. Not a required field.
Select the 
icon in the lower right corner to return to the top of the screen. Select, Go To Detail Entry.
The information entered on the first page is summarized. To hide this, select Click to Toggle View next to KeyNet Voucher Requisition Detail Entry Details. To unhide, select again.
To edit information, select Edit Requisition Information. You'll be returned to the first screen to make changes as needed. Once changes are completed, select Go To Detail Entry.
The individual line details for the voucher requisition are entered in the line-item box. The screen contains one line by default. After the required information is entered, select Update Line to add additional lines.
Once all individual lines are added, select Finish Requisition from the top menu.
The system moves to the KeyNet Requisition Update
Print - prints the requisition to a printer or file.
Attachments - allows for the user to attach supporting documentation.
Next Requisition - allows for entry of next requisition.
Requisition # - returns to the detail entry screen to allow for any edits or updates.
The voucher requisition has been successfully created.