Help CenterNOTE: You can find documentation for the full Accounts Payable Direct Deposit process on our Client Care website under Documents -> User Manuals -> Disbursements.
The ACH / Direct Deposit payment information for each vendor is maintained on the Vendor Maintenance record.
Purchasing - Vendor Maintenance and Reports - Vendor Maintenance (PO1202)
Access the vendor record by entering the vendor number or using the F8/Lookup.
On the Banking Screen subscreen (PO0057), the following fields need to be completed;
Default Check Code - using the F8/Lookup and select the ACH check code.
Include on ACH - allows to have the vendor number, invoice number or nothing included in the ACH transmission file.
ACH vendor payments allow for flexibility to have a payment sent to multiple bank accounts.
Bank ID - enter a valid bank routing number.
Account Number - enter the vendor bank account number
Type - C - Checking or S - Savings
Amount - leave blank to have the full amount or enter the dollar amount or percentage for this account line
$/% - if using multiple account numbers for payment, enter the corresponding symbol on how the amount was entered.
NOTE: If the Vendor is linked to an employee, the bank information is maintained on the Employee Maintenance (KE0001) - Direct Deposit/Debit Info subscreen (KE0028).
In this case, such, the banking fields on the Vendor record will be read-only.
A valid email address is also required on the vendor record for the system to send an email notice when the payment is generated.
The email address is maintained on the Vendor Maintenance (PO1202)
If the vendor requests that payment notification be sent to an alternate email address, this is maintained with an Alt Address:
On the Alternate Address Entry subscreen (LG0228), place your cursor in the box and select, NEW
Create a new address record that contains the alternate email address.
In the Status box, select C to have this address default as the check payment address.
After updating the vendor record, make sure to save the changes.